| ACCT Report |
A report generated from Bi-Tech (IFAS) which shows account balances for any given org key and object code |
| ACTE Report |
A report generated from Bi-Tech (IFAS) which shows account balances for any given org key and object code; this report also includes any encumbrances |
| Ad Comp |
Additional Compensation; Term used for CSU staff/faculty working up to 25% maximum additional time w/CPC on a contract/grant or through other external funding |
| AP |
Accounts Payable |
| APBO |
Accumulated Post Benefit Obligation for Retiree Health Insurance |
| APL |
Applied Process Logic of San Luis Obispo is the developer of El Corral's commercial website and courseware adoption program |
| AR |
Accounts Receivable |
| ARDFA |
Applied Research and Development Facility |
| AS/400 |
Specifically an IBM iSeries Server, and is the system that runs El Corral's MBS applications for inventory management |
| ASP |
Authorization of Signaturse for purchasing |
| ASI |
Associated Students, Inc. (Cal Poly student Association) |
| Assigned Time |
University assigned release time for faculty. Pertains to "cost sharing"; University both releases and pays for faculty member to work on research |
| AY |
Academic Year |
| Bi-Tech |
Another name for "IFAS"; the vendor of IFAS software |
| BOE |
Business Objects Enterprises. The reporting tool for CPF and CPC financial transactions |
| CAB |
CPC Administration Building |
| Casual Employee |
Also known as Intermittent Employee. Accounting office uses "casual", HR uses "intermittent"; a part time non-benefitted, non-student employee |
| CBO |
CPC Business Office |
| CBORD |
Campus Dining's Point of Sale system |
| Charitable Trust |
A trust having a charitable organization (such as Cal Poly) as a beneficiary |
| Check Request |
A means for requesting a payment be made to a specified payee |
| COI |
Conflict of Interest |
| CPC |
Cal Poly Corporation (formerly Cal Poly Foundation); Non-profit established to support the University in those things it cannot do by law, or chooses not to do |
| CPDT |
Cal Poly Downtown |
| CPF |
Cal Poly Foundation; Non-profit philanthropic foundation established March 2006 for the purpose of generating private support |
| CPSU |
Cal Poly State Unversity |
| CRA |
California Restaurant Association |
| CSTR |
El Corral Catalog Store (and website) |
| CTO |
Compensatory Time Off (hour for hour); used only for benefitted employees required to work on a holiday; cannot be used in lieu of payment for overtime |
| DE 4 |
State Tax Withholding Certificate |
| Deposit |
An addition of cash to an account |
| Deposit/Withdrawal Report |
A monetary report that reflects all deposits and expenditures for a specific key; similar to a bank statement |
| EATEC |
Campus Dining's Inventory Program |
| ECBS |
El Corral Bookstore |
| Encumbrance |
Funds restricted for anticipated expenditures; such as for outstanding purchase orders |
| Endowment |
Permanent fund where gifts to the fund are held in perpetuity and where earnings are used in accordance with the donor's specified wishes |
| EO |
Executive Order (normally from the Chancellor's office) |
| FASB |
Financial Accounting Standards Board. Referred to as "Fasbee" |
| Fiduciary |
A person or business that has the power and obligation to act for another under circumstances which require total trust, good faith and honesty |
| FTE |
Full Time Equivalent |
| GASB |
Government Accounting Standards Board |
| GDO |
Grants Development Office (Cal Poly) |
| HR |
CPC Human Resources Department |
| IFAS |
Integrated Financial and Administrative Solution; also known as Bi-Tech |
| IT |
CPC Information Technology |
| ITRC |
Irrigation Training and Research Center |
| ITS |
University Information Technology Services |
| I9 |
Employment Eligibility Verification Form |
| MBS |
Missouri Book Systems, El Corral's primary systems provider |
| MOU |
Memorandum of Understanding |
| NACC |
National Association of Collegiate Concessionaires |
| NACS |
National Association of Convenience Stores |
| NACUFS |
National Association of College and University Food Services |
| NRA |
Non Resident Alien |
| Org Key |
5-digit number which represents a department |
| Object Code |
6-digit number which represents an account (i.e. 824000 represents supplies) |
| OH |
Open Hold (Accounts Payable) |
| P & L |
Profit and loss statements for El Corral |
| PAR |
Personnel Activity Report |
| Perpetuity |
An indefinite period of time; forever |
| Petty Cash |
A minimal amount of cash; Petty cash funds are used to reimburse approved expenditures less than $100.00 |
| PI |
Sponsored Research Principal Investigator, also known as "Project Director". |
| PIF |
Payroll Information Form; required for employment and status changes |
| POPR |
Pony Prints; the printing operation in the library |
| POS |
Point-of-Sale; El Corral's four IBM 4690 POS systems |
| Release Time |
Compensation to faculty (usually P.I.) funded from grant funds for time released from University appointment to pursue objectives of the project |
| Restricted Gift |
Monies gifted for a specific use |
| RFI |
Request for Information |
| RFP |
Request for Proposal |
| Signature Authorization Form |
A form used by CPC Business Office to verify authorized signatures on a given org key |
| SP |
Sponsored Programs |
| State Charge Back |
The State's way of electronically invoicing charges other campus entities incur |
| STRM |
El Corral Stockroom |
| TECF |
Travel Expense Claim Form |
| TKC |
TimeKeeper Central; time clock system used by payroll |
| TRF |
Travel Request Form |
| TRNS Refort |
A report generated from Bi-Tech (IFAS) which shows transactions for any given org key and object code |
| TRNE Report |
A report generated from Bi-Tech (IFAS), which shows transactions for any given org key and objects code; this report also includes any outstanding encumbrances |
| UGS |
University Graphic Systems |
| Unpaid AP (OH) |
Transactions that have been charged to an account, however the check has not been physically cut (issued) yet; Open Hold |
| WHSE |
El Corral Warehouse |
| Withdrawal |
A subtraction of cash from an account |
| Withholding @ Source |
California Required Withholding of 7% for out of state unincorporated vendors performing a service |
| Workstation |
Another term for Personal Computer. Typically used for PCs used at work |
| WRAP |
Waste Reduction Awards Program |
| WTU |
Weighted Teaching Units; measures faculty release time, one WTU = x amount of time released from teaching |
| W2 |
IRS year end earnings statement for employees |
| W4 |
Employee's Withholding Allowance Certificate |
| W9 |
IRS required form for non-employees |
| 107C |
CPSU HR form for faculty/staff release time. Shows amount and period of time released |
| 1099 |
Form used to report income earned by non-employees for services rendered |
